Changes in Version 5.6 Product Update 3

Updating Programs

Upgrading from Version 5.3

Upgrading to Version 6.0

Product Update 3 New Features and Enhancements

Product Update 3 Program Fixes

Changes Included in Product Update 2

Changes Included in Product Update 1

Sage ERP Accpac 5.6A Product Update 3 Readme

Product Update 3 contains a modified version of one or more Sage ERP Accpac program components. It is not a full upgrade or a product replacement. It is valid only until we release the next product update or the next version of Sage ERP Accpac.

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Updating Programs

Important: This product update contains database changes for Accounts Receivable and Order Entry. After installing the update, you must reactivate your data for these programs for 5.6A. If you have not previously installed Sage ERP Accpac 5.6A Product Update 2, you will also need to reactivate your data for Bank Services for 5.6A.

Upgrading from Version 5.3

Important: If you upgraded Bank Services from version 5.3 to version 5.6 before you installed Product Update 1, make sure you run Bank Services' data repair utility before you reverse transactions posted in version 5.3. If you have not already run this utility, contact Customer Support for assistance.

Upgrading to Version 6.0

Important: After installing Sage ERP Accpac 5.6A Product Update 3, if you subsequently upgrade from Sage ERP Accpac version 5.6 to 6.0, you must install Sage ERP Accpac 6.0A Product Update 1 or later before activating your data to avoid possible data corruption issues.

Product Update 3 New Features and Enhancements

The following sections describe new features and feature enhancements included in Product Update 3.

Support for New Payment Processing Module

This Product Update includes support for Payment Processing 5.6 — a Sage ERP Accpac program that lets you process credit card payments from your customers. Payment Processing 5.6 replaces the previous credit card functionality in Sage ERP Accpac 5.6 with an integrated, PCI-compliant solution for processing transactions and securely storing credit card information.

Important: If you currently use Sage ERP Accpac 5.6 to store customer credit card information, you must run the Sage ERP Accpac Credit Card Scrub utility before you install and activate Payment Processing. This utility exports and removes credit card records that do not meet PCI compliance standards from your system. To learn more and download the Credit Card Scrub utility, visit www.sageaccpacinfo.com/PCI.

For an overview of product features and integration with Accounts Receivable and Order Entry 5.6, see the Payment Processing Overview topic in the Payment Processing help.

Product Update 3 Program Fixes

The following sections describe program fixes included in Product Update 3.

System Manager

Bank Services

Accounts Payable

Accounts Receivable

General Ledger

Inventory Control

Purchase Orders

Order Entry

Project and Job Costing

Canadian and US Payroll

Ops Inquiry

Uni Sales Analysis

Web Deployment

Changes Included in Product Update 2

The following sections describe program fixes included in Product Update 2.

System Manager

Bank Services

Accounts Payable

Accounts Receivable

General Ledger

Inventory Control

Purchase Orders

Order Entry

Project and Job Costing

Canadian and US Payroll

Intercompany Transactions (ICT)

Ops Inquiry

Item Number Change

Changes Included in Product Update 1

This section describes program changes that were included in Product Update 1.

Improved LanPak Registration

Sage is implementing several new business processes that will help us to deliver an extraordinary customer experience.

One of our customer service enhancements is a streamlined license registration process. Now, when you purchase new LanPak licenses, you register only one LanPak serial number and one activation code for all users and database types.

Note: You now use the License Manager to register all new LanPak licenses. The Register button is not available for new LanPaks on the License Information form.

To record a new LanPak license in the License Manager:

  1. On the Sage ERP Accpac desktop, click Help > Licenses > License Manager.
  2. Check the License Information tab to make sure that the name in the Company field matches the name Sage used to issue the LanPak activation code. (Change the Company field only if the names don’t match.)
  3. Click the Users tab.
    Note: The system allows you to register only one of the new LanPak licenses. If a new temporary LanPak license exists for this version, skip to step 6, and then follow the remaining instructions to enter your permanent registration on the existing line.
  4. Right-click the grid, and then select Insert from the menu that appears.
    The new entry shows your current Sage ERP Accpac version and edition.
  5. In the new line, double-click the License Type column, and then select LanPak from the list.
    Do not select a database-specific entry!
  6. Double-click in the Count column, and then type the total number of users who require Sage ERP Accpac access for this installation. (The count is the sum of existing users plus the new users for whom you’re adding LanPak licenses.)
    If you already have a permanent license for this version, the system asks you to confirm whether you want to overwrite the existing license.
    If you receive this message, click Yes.
    The system immediately deletes any existing LanPak licenses.
  7. Double-click in the Serial Number column, and then type the LanPak serial number that Sage provided.
  8. Double-click in the Activation Code column, and then type the activation code that Sage provided.
    If you don’t yet have an activation code, you can create a temporary license by leaving the activation code blank.
  9. Press Tab, or click elsewhere on the grid, to leave the field.
    The system changes the Count to the purchased amount (if necessary) and enters Activated in the Activation Code field.
    Important: You must record at least one LanPak 5.6 license to use Sage ERP Accpac.
  10. Click Close, and then click OK.

For new installations, note the following:

After Registering New LanPak Licenses

Note that once you register a new LanPak license, you can’t add new database-specific licenses. New LanPak licenses are effective for all supported database types.

Update for Integration Access Packs

We have also fixed a problem with IAP user licenses, which are required to run some external applications. The License Manager now correctly generates licenses for the 100 Edition and 200 Edition of Sage Accpac ERP.

Updated Workflow Macros

Product Update 1 includes several AVB macros that can help you to manage your workflow. These macros were available in earlier versions, but not in the initial release of version 5.6:

To ensure compatibility with version 5.6, this update installs two files from Microsoft’s security update KB957924, which enable the macros to work in Sage ERP Accpac version 5.6. The files are msflxgrd.ocx and richtx032.ocx.

To run the macros:

  1. On the Macro menu, click Run.
    The Run Macro dialog box appears.
  2. From the Files Of Type list, select VBA Macro Files.
  3. Double-click the macro you want to use.

The rest of this section describes the individual macros.

Workflow.avb (Purchase Orders)

Employees can use the Workflow.avb macro to send requisitions for approval. The employee highlights the requisition for which approval is required and sends it as an e-mail attachment to the manager's e-mail address.

Note: The Workflow.avb macro should be available only to employees with rights to enter a requisition in Purchase Orders.

WorkReq.avb Macro (Purchase Orders)

Employees can use the WorkReq.avb macro to request approval to purchase items and to specify the estimated cost of the purchase. The request is sent as an attachment to the e-mail address specified on the request for approval. A requisition is automatically posted for the request in Purchase Orders.

Note: The WorkReq.avb macro should be available only to employees with rights to enter a requisition in Purchase Orders.

Workmon.avb Macro (Purchase Orders)

Managers can use the Workmon.avb macro to approve requests for purchases from employees. When a manager receives a Requisition Request by e-mail from an employee, the manager can either approve or reject the request.

If the manager approves the request, a purchase order is created automatically for the items, and an e-mail confirmation is sent to the employee.

If the manager rejects the request, an e-mail is sent to the employee. The manager can provide the reason for rejecting the request.

Note: The Workmon.avb macro should be available only to employees with authority to approve or reject requests for purchases.

Oeordact.avb Macro (Order Entry)

You can use the OEordact.avb macro to create a dynamic Order Action report in Microsoft Excel.

You can specify whether to print details or a summary report, you can select the orders to include according to their item status, print status, and whether they have been invoiced, and you can select ranges of order numbers, dates, customers, salespersons, and order totals.

Reverseinvoice.avb Macro (Order Entry)

Employees can use the reverseinvoice.avb macro to create a credit note and recreate shipments for a specified invoice.

Note: Be sure that the invoice has been processed by Day End Processing before you try to reverse it using the macro.

Product Update 1 Program Fixes

The following sections describe program fixes that were included in Product Update 1:

Bank Services

General Ledger

Accounts Payable

Inventory Control

Purchase Orders

Correction: Purchase Orders help suggests that you can partially invoice receipts for serialized or lotted items. Note that in version 5.6, partial invoicing of such receipts is not permitted.

Order Entry

Serialized Inventory

Project and Job Costing

Return Material Authorizations

Item Number Change

Vendor Number Change

Canadian Payroll

US Payroll